Terms & Conditions

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I, the parent/guardian, hereby give my permission for my child’s participation in the Out of School, Preschool or Summer Camp programs at the Varsity Community Association.

I hereby give my permission for staff to administer first aid for an injury or illness during class time. (All teachers are qualified and current in first Aid training).

I also give my permission to have my child transported by ambulance for emergency treatment if deemed necessary by staff. Parents will be contacted as soon as possible.

I hereby give my permission for my child to accompany his/her class on outing of educational interest during the preschool term, under the supervision of a teacher and parent volunteers, with a maximum ratio of four children to one adult.

The teacher is responsible for and has the authority to handle classroom discipline problems with the best interest and wellbeing of the child as a priority. All efforts will be taken to inform and communicate with parents involved.

No child will be physically, verbally, or psychologically mistreated while under the care of staff. None of the following shall occur to any child in our care: physical restraint, confinement, isolation or threaten or be denied any basic necessity.

If there is a problem with a child who causes severe disruption in the classroom after a period of eight weeks, and all avenues have been exhausted (i.e. parental involvement, etc.) then at the discretion of the, Director, and teachers, the parents may be required to withdraw the child from the program. Fees must be kept current or the Director can ask a child to leave. This policy is found in our parent handbook.

A sick child is one who is unable to participate in the child care programs because he/she may have one or more of the following symptoms: Vomiting, fever (temp greater than 38 Celsius), Diarrhea, and/or a new unexplained rash or cough.

The sick child will be kept as far away as possible from the other children with staff supervision. A parent will be notified and asked to pick up their child immediately.

If a parent is unable to be reached the alternate contact shall be contacted. If the child illness progresses quickly and is life threatening we shall seek medical attention immediately.

Once a child has been sent home from the child care program, they will not be allowed to return until the child has been symptom-free for at least 24 hours. This policy is found in our parent handbook.

Staff are required to participate in hands on supervising. We believe that if staff develops good working relationships with our children it enables them to be more effective in their supervisory role. Safety checks of both indoor/outdoor spaces help staff to be aware of their physical environments.

Staff must constantly be aware of their personal placement when supervising the children so that they may work effectively with their fellow staff in maintaining proper supervision of all the children.

Staff must assess the various supervision needs of the children based on their developmental levels as well as the activities that are being enjoyed. We believe that preventative supervision is more beneficial to the children we care for. The relationships we develop help us to be aware of anything unusual and ensure the children are always playing in a safe manner.

Children are accounted for upon arriving in our care by the teacher taking attendance. The children are counted several times throughout the class time by the teachers. Teachers will dismiss the children directly to the parent. This policy is found in our parent handbook.

If an incident as listed below occurs, we shall contact the local Child and Family Services Authority immediately by phone, fax or e-mail. The incident report shall be sent into their office within two days
of the incident.

Incidents: An emergency evacuation, unexpected program closure, an intruder on the program’s premise, serious illness or injury to a child that requires the program to request emergency health care and/or
requires the child to remain in hospital overnight, death, an unexpected absence of a child from the program,
a child removed from the program by a non-custodial parent or guardian, an allegation of physical, sexual, emotional abuse and/or neglect of a child by a program staff member or volunteer, the commission by a
child of an offence under an Act of Canada or Alberta, a child left on the premises outside of the program’s operating hours.

The Varsity Preschool is volunteer driven and professionally managed. Parents are required to participate in the classroom as a Parent Helper once every four-six weeks (may vary depending on the class your child is registered in.

Parents are not permitted to leave their children until the helper and teacher is on site. If there is no helper for the day the class will be cancelled. We are unable to operate the class without a parent assistant.

I agree, when it is my parent helper day I must arrive five minutes before the class starts.

I agree, if I do not show on my scheduled parent helper day, I agree to pay the $45.00 fee to cover an emergency helper.

Preschool Cancellation/Refunds

30 days' notice is required to cancel Preschool classes.

After January 1st an additional one months' fee will be charged.

Activity fee will be refunded only if 30 days' notice has been given before November 1st.

Out of School Cancellation/Refunds

Cancel during term             30 days’ written notice, no charge.
 

Summer Day Camp Cancellation/Refunds

Cancel before camp week    2 weeks' written notice, deposit refund less $50 fee per child, per week

                                             Less than 2 weeks' written notice, 1 week fee per child, no deposit refund

Changes to confirmed bookings may result in additional charges.